Materials Coordinator

POSITION:                                           Materials Coordinator/Front Office

FTE:                                                       1.0 Benefit Eligible

DEPARTMENT:                                  Business Office

High Pointe Surgery Center is looking for a dynamic individual to be a Materials Coordinator/Front Office.   If you are seeking a fast-paced work environment in a growing same-day surgery center, this position may be for you.

Materials Coordinator Qualifications:

  • Minimum of 2-3 years of materials/ordering experience.
  • Minimum of 1-2 years’ experience in a medical office setting.

Key Responsibilities:

  • Create accurate requisition in our EMR system prior to ordering
  • Familiar with automated materials system and have ability to utilize and analyze data
  • Maintain accurate inventory levels (PAR levels) for Operating Room / Pre&Post Op / Anesthesia.
  • Accurate and reliable receiving and replenishment of items independently
  • Verify package integrity and expiration dates
  • Rotate stock, remove and replace damaged and expired items
  • Complete back order information is tracked and communicated
  • Complete product return by receiving product, forwarding credit memo to appropriate personnel
  • Maintain new product trades or substitutions and proper stickers
  • Track consignment products
  • Float readily between all areas providing help as needed.
  • Work cooperatively with all staff.
  • Review requests for equipment, supplies & other items to ensure compliance with purchasing policies & specifications.
  • Interview vendors, reviews catalogs and other source material to obtain information on items for purchase.
  • Compare prices, specifications and delivery dates and ensures fair and reasonable agreements.
  • Negotiate prices and maintain contracts.
  • Coordinate, verify and forward for approval all company invoices.
  • Prepare purchase orders and purchase order monthly report.
  • Work in front office as needed (be a backup for registration/scheduling)
  • Critical thinking skills.
  • Can-do attitude and exceptional work ethic.

If you are interested in the position, please send your resume with cover letter to  Your cover letter should detail your key attributes and what you can contribute to our surgery center.